These resources, compiled from the Management System for Ethical Legal Practice (MSELP) Self-Assessment Tool and the MSELP Workbook, will help as you reflect upon and improve your processes and the systems that impact the quality of your legal services delivery.
Element 1: Maintaining appropriate file and records management systems
Your firm maintains accurate and up to date records using an appropriate file management system that safeguards clients’ documents and information.
Regulatory Guidance:
- Code of Professional Conduct, Chapter 3.5: Preservation of Client’s Property
Nova Scotia Barristers Society - Law Office Management Standard 1: Record Retention
Nova Scotia Barristers’ Society - Law Office Management Standard 4: Maintenance and Backup of Electronic Data
Nova Scotia Barristers’ Society
Other resources:
- Disaster Planning
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Intake Procedures
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Time Management / Missed Limitations
Lawyers’ Insurance Association of Nova Scotia (LIANS) - The Contingency Planning Guide for Lawyers
Law Society of Ontario - File opening checklist
Law Society of Ontario
Element 2: Communicating in an effective, timely and civil manner
Communications with your clients are clear and clients are in a position to make informed decisions about the services they need, how their matter will be handled and the options available to them.
- Communication Toolkit
Law Society of British Columbia Online Learning Centre - Client Service and Communication Practice Management Guideline
Law Society of Upper Canada - Client service
Lawyers`Insurance Association of Nova Scotia (LIANS) - Retainer Agreements and Engagement Letters
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Precedent documents and retainers
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO) - Communication
Lawyers`Insurance Association of Nova Scotia (LIANS) - Obtaining and Acting on Client Feedback
Allison C. Shields, Slaw.ca - Post-Matter Client Service Survey Precedent
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO) - Code of Professional Conduct, Chapter 3.2: Quality of Service
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 5.1 The Lawyer as Advocate
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 7.2 Responsibility to Lawyers and Others
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 6.3 Equality, Harassment and Discrimination
Nova Scotia Barristers’ Society - Family Law Standard 2: Client Competence
Nova Scotia Barristers’ Society - Representing Clients with Limited English Proficiency
American Bar Association - Respectful Language Guideline
Law Society of British Columbia - Meeting the Needs of Vulnerable Clients (practice note)
The Law Society (UK) - Financial Management
Lawyers’ Insurance Association of Nova Scotia (LIANS) - How to Draft Bills Clients Rush to Pay
Nova Scotia Barristers’ Library - Managing Client Expectations
Micah Buchdahl, Law Practice TODAY, American Bar Association - Managing the Lawyer-Client Relationship
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO)
Element 3: Ensuring confidentiality
- Code of Professional Conduct, Chapter 3.3: Confidentiality
Nova Scotia Barristers’ Society - Law Office Management Standard 4: Maintenance and Backup
Nova Scotia Barristers’ Society - Law Office Management Standard 6: Cloud Computing
Nova Scotia Barristers’ Society - Sample Confidentiality Agreement
Lawyers`Insurance Association of Nova Scotia (LIANS) - Service Provider Confidentiality Policy
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Practising Remotely
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Office Space / Location / Confidentiality
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Data Security
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Model Technology Usage Policy
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO) - Cloud Computing Checklist
Law Society of British Columbia - Social Media: Pitfalls to Avoid
Dan Pinnington, LAWPRO Magazine, Lawyers’ Professional Indemnity Company (LAWPRO)
Element 4: Avoiding conflicts of interest
You never act where there is a conflict, or a significant risk of conflict, between you and your client.
- Code of Professional Conduct, Chapter 3.4: Conflicts
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 5.2: Lawyers as Witness
Nova Scotia Barristers’ Society - Family Law Standard 1: Conflict of Interest
Nova Scotia Barristers Society - Conflict of Interest
Stephen T. McGrath, RPM Conference 2014, Lawyers’ Insurance Association of Nova Scotia (LIANS) - Conflicts of Interest: Final Report, Recommendations & Toolkit
Canadian Bar Association Task Force on Conflicts of Interest, August 2008 - Conflict of interests (practice note)
The Law Society (UK) - Managing Conflict of Interest Situations
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO) - Conflict of Interest Checklist
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Developing a Conflict Checking System for Your Law Firm
Canadian Bar Association - Sitting on a non-profit board: A risk management checklist
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO) - Managing the Practice of Investing in Clients
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO)
Element 5: Developing competent practices
Your staff delivers the legal services your entity is engaged to provide with appropriate skill, expertise and in an ethical manner.
- CBA Ethical Practices Self-Evaluation Tool
Canadian Bar Association Ethics and Professional Responsibility Committee - Sample interview questions
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Professional development
Nova Scotia Barristers’ Society - Hiring Practices for Equity in Employment: Interviewing Guidelines
Nova Scotia Barristers’ Society - Top 10 Things to Include in Your Law Office Manual
Donna Moore, Law Society today. Law Society of Alberta. - Legal Technology Assessment
Institute on Law Practice Technology & Innovation, Suffolk University Law School. - The 2015 solo and small firm legal technology guide : critical decisions made simple
Nova Scotia Barristers’ Library - Code of Professional Conduct, Chapter 3.1: Competence
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 3.2: Quality of Service
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 6: Relationship to Students, Employees and Others
Nova Scotia Barristers’ Society - Family Law Standard 3: Lawyers’ Competence
Nova Scotia Barristers’ Society - 10 Concrete Ways to Measure Law Performance
Patrick J. Lamb, ABA Journal - Law Firm Litigation Performance Evaluation
Association of Corporate Council
Element 6: Ensuring effective management of the legal entity and staff
Staff are adequately supervised, supported and managed in their delivery of legal services to clients.
- Code of Professional Conduct, Chapter 6: Relationship to Students, Employees and Others
Nova Scotia Barristers’ Society - Sharing Office Space: Tips for Solo Practitioners
Canadian Bar Association - Lawyers Sharing Space
Law Society of British Columbia - Case Management: Why Doesn’t Every Law Firm Use It?
Matt Ryan, Legal Files Software, Inc. - Practice/Case Management Software Comparison Chart for Solo/Small Firm
Legal Technology Resource Center, American Bar Association - Law Office Management Standard 4: Maintenance and Backup of Electronic Data
Nova Scotia Barristers’Society - Supervision of employees: The buck stops with you
Dan Pinnington, LAWPRO Magazine, Lawyers’ Professional Indemnity Company (LAWPRO) - Supervision (practice note)
The Law Society (UK) - Promoting a Respectful Workplace: A Guide for Developing Effective Policies
Law Society of British Columbia - Delegating responsibly and effectively
Gerry Riskin, LAWPRO Magazine, Lawyers’ Professional Indemnity Company (LAWPRO) - Nova Scotia Lawyers Assistance Program
- Hiring Practices for Equity in Employment: Interviewing Guidelines
Nova Scotia Barristers’ Society - A guide for drafting job application forms and interview questions
Nova Scotia Human Rights Commission - You Probably Need to Give More Feedback! Here’s How
The Management Center - Succession Planning
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Human Resources / Staff Management
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Top 10 Things to Include in Your Law Office Manual
Donna Moore, Law Society today. Law Society of Alberta. - A systematic approach to law firm risk management
Malcolm M. Mercer, LAWPRO Magazine, Lawyers’ Professional Indemnity Company (LAWPRO)
Element 7: Charging appropriate fees and disbursements
Clients are charged fees appropriately and are clear about the costs, or likely costs incurred during their legal transaction.
- Law Office Management Standard 5: Retention and Billing
Nova Scotia Barristers’ Society - Precedent documents and retainers
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO) - Practice Watch: Fees, Disbursements and Interest
Barbara Buchanan, “Practice Watch: Fees, Disbursements and Interest” Benchers’ Bulletin no. 4 (2012, Winter) 16. - Nine Rules for Billing Ethically and Getting Paid on Time
Todd C. Scott, GPSolo eReport, American Bar Association - Code of Professional Conduct, Chapter 3.6: Fees and Disbursements
Nova Scotia Barristers’ Society - The Bookkeeping Guide for Lawyers
Law Society of Ontario
Element 8: Sustaining effective and respectful relationships with clients, colleagues, courts, regulators and the community
Your dealings with clients and other third parties will be conducted in a fair, open, effective and respectful way that respects diversity.
- Code of Professional Conduct, Rule 2.1-1: Integrity
Nova Scotia Barristers’ Society - Code of Professional Conduct, Rule 3.2-2: Honesty and Candour
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 5: Relationship to the Administration of Justice
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 7: Relationship to the Society and Other Lawyers
Nova Scotia Barristers’ Society - Code of Professional Conduct, Rule 7.2-11: Undertakings and Trust Conditions
Nova Scotia Barristers’ Society - Code of Professional Conduct, Rule 7.3-1: Maintaining Professional Integrity and Judgment
Nova Scotia Barristers’ Society - Precedent documents and retainers
practicePRO, Lawyers’ Professional Indemnity Company (LAWPRO) - Undertakings and Trust Conditions
Law Society of Ontario - Professional practices update: Undertakings – a guide
QBE European Operations - Social Media in the Workplace
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Managing Your Reputation in an Online World
Allison C. Shields, Law Practice Magazine, American Bar Association - Communications with the Law Society
Law Society of British Columbia Online Learning Centre
Element 9: Working to improve diversity, inclusion and substantive equality
- Code of Professional Conduct, Chapter 3.2: Quality of Service
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 5.1: The Lawyer as Advocate
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 7.2: Responsibility to Lawyers and Others
Nova Scotia Barristers’ Society - Code of Professional Conduct, Chapter 6.3: Equality, Harassment and Discrimination
Nova Scotia Barristers’ Society - Law Office Management Standard 8: Equity and Diversity
Nova Scotia Barristers’ Society - Equity & access
Nova Scotia Barristers’ Society - Guidelines for Lawyers: Supporting Trans* & Gender-variant Clients, Colleagues & Employees
Nova Scotia Barristers’ Society - Hiring practices for equity in employment: interviewing guide
Nova Scotia Barristers’ Society - Cultural competence: foundational videos
Nova Scotia Barristers’ Society - Subject specific cultural competence videos
Nova Scotia Barristers’ Society - Equalizing the playing field for persons with disabilities
Nova Scotia Barristers’ Society & ReachAbility - Nova Scotia Human Rights Act
Nova Scotia Legislature - Service Dog Act
Nova Scotia Legislature - Model policy on maternity and parental leave
Nova Scotia Lawyers Assistance Program - Guide to developing a law firm policy regarding accommodation requirements
Law Society of Ontario - Guidelines for Drafting and Implementing A Diversity and Equality Policy in Legal Workplaces & Sample Diversity and Equality Policy
Law Society of Alberta - Promoting a respectful workplace: A guide for developing effective policies
The Law Society of British Columbia - A guide for lawyers working with Indigenous peoples
A joint project of: The Advocates’ Society; The Indigenous Bar Association ; The Law Society of Ontario - Communicating effectively with Indigenous clients
Aboriginal Legal Services - Measuring diversity in law firms: a critical tool for achieving high performance
Canadian Bar Association - Client communication: measuring your cross-cultural competence
Canadian Bar Association - Employer obligations – Developing policies & processes
Canadian Human Rights Commission - Providing legal services to people with disabilities
ARCH Disability Law Centre - Canadian Human Rights Act
Government of Canada - Cultural Competence: A Guide to Organizational Change
Citizenship and Immigration Canada - Cultural competence: An essential skill in an increasingly diverse world
Ritu Bhasin, LAWPRO Magazine, Lawyers’ Professional Indemnity Company (LAWPRO) - Gender-inclusive washrooms in your workplace: a guide for employees and managers
Public Service Alliance of Canada - Providing high quality service to Indigenous clients
Nora Rock, LAWPRO Magazine, Lawyers’ Professional Indemnity Company (LAWPRO) - Accommodating clients with special needs
attorneyatwork.com - Internal complaints procedure in solicitors’ firms
Law Society of Ireland - Running an effective internal complaints process
New Zealand Law Society
Element 10: Working to improve the administration of justice and access to legal services
Your entity plays a role in improving access to legal services and the administration of justice.
- Family Law Standard 5: Dispute Resolution Options
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Family Law Standard 7: Unrepresented Party
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Family Law Standard 11: Scope of Representation
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Limited Scope Retainer Resources
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Law Office Management Standard 7: Limited Scope Retainers
Lawyers’ Insurance Association of Nova Scotia (LIANS) - Resources for Law Firms
Standing Committee on Pro Bono & Public Service and the Center for Pro Bono, American Bar Association - The ABCs of Creating a Pro Bono Policy for Your Law Firm
Canadian Bar Association - Pro Bono Guide: An Introduction to Pro Bono Opportunities in the Law Firm Setting
Harvard Law School - Managing Pro Bono
Paul McLaughlin, Law Society of Alberta - Alternative Fee Arrangements: a Comprehensive Guide for Law Firms
LegalTrek - Self-Represented Litigants: A survival guide
Carol Cochrane, LAWPRO Magazine, Lawyers’ Professional Indemnity Company (LAWPRO) - Providing Legal Services in a Coaching Model: The What, Why and How
Julie Macfarlane, Slaw.ca - Access to Justice in Rural and Remote Communities: Where to From Here?
Jamie Maclaren, Slaw.ca - A New Way of Looking at Legal Partnerships
James Careless, Canadian Bar Association - Association of French Speaking Jurists of Nova Scotia (AJEFNE)
Association of French Speaking Jurists of Nova Scotia (AJEFNE) - Set Your Law Firm Apart With a Formal Client Service Standard Policy
Janet Ellen Raasch, Canadian Bar Association - Legal Aid – Information for Lawyers
Nova Scotia Legal Aid - Family Law Unbundling Toolkit
Courthouse Libraries BC - Contingency Fee Agreements
Lawyers’ Insurance Association of Nova Scotia (LIANS) - The journey from the billable hour to value-based flat fees
Allison Speigel, Canadian Lawyer Magazine - Limited Scope Retainers
LIANSwers, Lawyers’ Insurance Association of Nova Scotia (LIANS) - Managing the risks of a limited scope retainer
Law Society of British Columbia (LSBC) - ADR Connect (Find a Professional)
ADR Atlantic Institute - Collaborative Family Law Nova Scotia
Collaborative Family Law Nova Scotia - ADR Pledges: Law Firm Policy Statement
International Institute for Conflict Prevention and Resolution (CPR) - Practice and Case Management Software
American Bar Association (ABA) - Canadian Lawyer Magazine: Innovation
Canadian Lawyer Magazine - Professional development
Nova Scotia Barristers’ Society - Plain Language Legal Writing: Part I – Writing as a Process
Canadian Bar Association (CBA) - Plain Language Legal Writing: Part II – Writing to be Understood
Canadian Bar Association (CBA) - Plain Language Legal Writing: Part III – Mastering Modern Legal Correspondence
Canadian Bar Association (CBA)