Secretary 2 (Workers’ Adviser Program)

Secretary 2 (Workers’ Adviser Program)

Competition # : 37732
Department: Labour, Skills and Immigration
Location: Spring Garden Road, HALIFAX
Type of Employment: Permanent
Union Status: NSGEU – NSPG
Closing Date: ​2/1/2023​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us
The Workers’ Advisers Program is a public agency established in 1996 under Part III of the Workers’ Compensation Act to provide free legal assistance, advice, and representation to eligible injured workers and their families seeking workers’ compensation benefits.

The Workers’ Advisers Program has 21 staff located in our Halifax and Sydney offices. Workers’ Advisers (lawyers and non-lawyers) travel around the Province to meet with clients and represent them at hearings and in other matters. The Program provides representation at all levels of decision-making in the workers’ compensation system, including at Court if necessary.

About Our Opportunity
As the Secretary, you provide administrative and legal secretarial support to Workers’ Advisers (lawyers and non-lawyers).

The Secretary maintains an ongoing relationship with the Workers’ Compensation Board, the Workers’ Compensation Appeals Tribunal, MLA’s and the Office of the Minister of Labour, Skills and Immigration. The Secretary assumes responsibility for routine enquiries in the Workers’ Advisers absence and drafting and forwarding of routine correspondence, setting schedules, preparing straight forward documents, and making contact with the clients, Board, Tribunal and Courts.

As the Secretary II, you will report to the Manager.

Primary Accountabilities
– Transcribe and format legal documents and letters from dictation and/or handwritten notes. (This includes various appeal documents, court documents, reports, memorandum, etc.)
– Identify and manage your priorities and gather supporting information for response.
– Scan documentation
– File
– Screen incoming calls
– Maintain the current case management system
– Schedule appointments
– Photocopy and provide regular relief duties.
– Routinely consult various databases to verify and update client information and input data.

Qualifications and Experience
This may be the right opportunity for you if you have completed high school and a commercial course with a minimum of three years of experience working in a legal environment; an equivalent combination of training and experience may be considered.

You possess well developed communication (written and verbal) and interpersonal/relationship building skills. You thrive working in a fast-paced environment and have exceptional time management skills, able to manage and prioritize work.

You are detail oriented with demonstrated experience producing accurate and quality work. You are proactive and decisive, able to analyze information and identify relationships while demonstrating an understanding of cultural differences.

While not required, the following is considered an asset:
– French/English bilingualism
– Knowledge of STAR/STOR system
– Familiarity with legal and medical terminology with previous experience working in a legal office environment.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

What We Offer
– Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
– Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
– Countless Career Paths for Nova Scotians.
– Department Specific Flexible working schedules.

Pay Grade: CL 18
Salary Range: $1,626.82 – $1,820.19 Bi-Weekly

Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected]

Link to Job Posting: https://jobs.novascotia.ca/job/HALIFAX-Secretary-2-%28Workers'-Adviser-Program%29-NS-B3J-3M7/566660817/

Job Deadline/Expiry Date: 02/01/2023