Billing Specialist – MDW Law

Since 2008, MDW Law has been providing legal expertise in the areas of family, personal injury, mediation, and wills and estates. MDW Law boasts a team of over 30 dedicated professionals which includes 14 lawyers who value collaboration, integrity and client service. The team at MDW Law has earned the reputation of being leaders in their field.

Joining MDW Law is more than just a career, it’s about joining like-minded individuals who are truly passionate and strive for work/life balance. MDW Law is committed to providing an engaging and rewarding work environment that celebrates success. As MDW Law continues to grow, they are committed to investing in technology and their people to ensure high-quality client service.

The Billing Specialist will have a passion for client service and the motivation to work independently and efficiently. Keen attention to detail, organizational skills and ability to manage priorities are key to success in this position. Experience as a law firm professional is an asset. We offer a competitive compensation package, health benefits and an RRSP matching program. MDW Law is even piloting a shortened work week beginning in February 2022. Every Friday, our offices are closed at 1:00 pm!

Interested candidates can send in their resumes and cover letter to Laura Kanaan via

MDW Law value and celebrate diversity. We welcome applications from all individuals of any race, color, religion, gender identity, orientation, national origin, or disability status.

Job Title: Billing Specialist – Family Law
The Billing Specialist is a key member of the financial team at the firm, whose focus is on completing billing in the Family Law Department and collecting accounts receivable.
Duties and Responsibilities:
Reports to the Managing Partner
• Prepares and sends work in progress reports to family law lawyers
• Completes billing predominantly in the family law department on a daily basis
• Reconciles billing/ accounts receivable (A/R) and payments received.
• Provides daily reports during morning meetings regarding the payments received and A/Rs
• Provides good client service when collecting payments from clients regarding their bills.
• Files billing invoices and receipts in the correct client files
• May be required to flex and assist in other departments depending on workflow
• Provide assigned family lawyers with accounts receivable reports weekly
• Monitor accounts receivable and escalate where clients are delinquent with payments
Job Specifications:
Ideally 1-2 years experience in a financing, bookkeeping, and/or billing role but we will train the right person. In addition we seek the following attributes:
• Organized
• Efficient
• Reliable
• Good communicator
• Able to handle conflict when communicating with clients
• Proficient with Office 365 including Excel
• Proficiency in PC Law
• Proficiency in Trialworks case management software
• Successful completion of the Nova Scotia Barrister’s Society Trust Assessment Course
Performance Standards:
• Provide WIP and Accounts receivable to family law lawyers at agreed time
• Generate Trust Bank Journal and General Retainer Journal by 3:00 pm daily and save in the required folder
Process Bills for respective family lawyer within agreed timeline

Job Deadline/Expiry Date: 05/30/2022