RESPONSIBILITIES
- Accurately and efficiently compile court documents, and correspondence to opposing parties and third parties, which may include drafting enclosing letters, copying, binding, couriering, and emailing
- Manage lawyers’ schedule by organizing calendars, arranging meetings, and booking conference rooms
- Manage the docket system on the case management software
- Provide excellent client service when collecting payments from clients related to their files
- Compile, proofread, bind, and package draft contracts, leases, licenses, policies, and other legal documents
- Daily record-keeping with electronic and physical filing of documents
- Liaise with clients to collect information, update file statuses, and arrange meetings with the legal team
- Ensure disbursements are properly recorded in accounting system
- Regular check ins with assigned paralegals and lawyers to adjust priorities and ensure deadlines are met
- Support other legal assistants / teams with large caseloads and provide backup support for sick / vacation coverage
COMPETENCIES
- Knowledge of the system and process
- Technical skills
- Organizing and planning: Ability to prioritize work
- Punctuality in meeting deadlines
- Speed in accomplishing tasks
- Accuracy in work
- Attention to detail
- Communication skills
- Interpersonal skills
QUALIFICATIONS
- Legal Assistant or Office Administration Diploma
- Previous experience working in a Law firm, family is ideal
- Experience in a client service / client facing environment
- Technology Proficiency (MS Office, including MS Excel, VOIP, teleconferencing systems, CURO)
- High attention to detail – document proofreading, package preparation for court / opposing parties
- Able to work independently, and work well under pressure
- Strong time management, and prioritization skills
WHAT WE HAVE TO OFFER
- Competitive salary base
- An extremely talented support team
- Competitive Health, Vision, and Dental Plan
- RRSP matching program
- Paid time off
- A supportive and collaborative work environment
- A shortened work week, with offices closing at 1:00 pm every Friday since February 2022
Job Deadline/Expiry Date: 07/24/2026