NSBS: Information, Process and Data Security Analyst

Nova Scotia Barristers’ Society
Employment Opportunity: Information, Process and Data Security Analyst
Location: Halifax, NS

The Society regulates the legal profession in Nova Scotia in the public interest.

We fulfil our public interest mandate by ensuring that lawyers are competent and ethical, and practice law in accordance with the standards set by the Society.

We are seeking one individual for the summer (up to 17 weeks, 35 hours/week). The position would be of interest to those currently enrolled in a graduate level program in Information Management / Technology, Applied Computer Science or a related field with preference given to Mi’kmaq, Indigenous and African Nova Scotian applicants.

The successful applicant will work with the Finance and Administration department assisting it to move forward on strategic initiatives by taking a risk management approach to reviewing data and systems and making recommendations. Specifically, the Analyst will:

  1. Electronic file management systems.
  • Review existing electronic file structures, and assist in the design of, and transition to, improved file management processes and systems, utilizing appropriate file management methodology for electronic file storage, archiving, and purging.
  • Provide guidance to staff and assist in file reorganization, cleanup and archiving prior to a transition from local server-based file storage to cloud-based storage.
  • Research, recommend and implement a fixed asset labelling and tracking system.
  • Review and update library electronic cataloguing system (using VuFind and DBText Works).
  • Process review and documentation.
  • Assist in review and documentation of processes for capturing, recording, and accessing data within a recently implemented case management system. Make recommendations for system refinements where required to better facilitate processes.
  • Play a supporting role in advancing the improved use of the system through data analysis, report writing and form design, training and liaising with staff and the legal profession.
  • Personal Data and Information Security review.
  • Review the types of information and personal data retained by the Society. Review how and where this is stored and whether appropriate safeguards are in place to protect sensitive data.
  • Conduct data security risk assessments and recommend policies and processes to mitigate risks related to information and systems.
  • Participate in updating the Society’s information technology disaster recovery / business continuity plan including developing responses and actions taken to mitigate information breaches recognizing reporting obligations under privacy legislation.

Desired skills and attributes:

  • Strong communication skills, both oral and written, including the ability to translate user needs into technical requirements
  • Extensive research and writing experience
  • Ability to analyze information and reach conclusions/make recommendations
  • Project management skills
  • Strong Interpersonal skills
  • High level of attention to detail
  • Ability to work independently with sound judgment
  • Ability to manage competing priorities
  • Experience working with confidential/sensitive information an asset
  • Experience in a legal environment and familiarity with concepts and terminology an asset
  • A high level of skill in the use of office automation software (Microsoft Office)
  • Strong information technology skills, including familiarity with databases an asset

Submit your application (resume and cover letter) via email to hr@nsbs.org. This position will remain open until filled.

Nova Scotia Barristers’ Society values diversity in the workplace and is an equal opportunity employer.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.