Legal Operations Coordinator *Designated for Equity-Deserving Groups

Legal Operations Coordinator *Designated for Equity-Deserving Groups

Our team is in search of a Legal Operations Coordinator. As the administrator and coordinator of practice operations in legal services, you enjoy being the creator and facilitator of team success. You will play an integral part in collaborating with the entire team to provide seamless experiences to our current and future clients. If you are growth-focused, this role has the potential to transition into a Paralegal over time.

Harbinger Law Inc. is a boutique law firm focused on providing excellent client service in a unique collaborative affiliation with our colleagues at Baker Tilly Nova Scotia Inc. We provide corporate law, tax and estate planning services for owners and donors in Atlantic Canada, driven by the belief that the best client experience is achieved through collaboration.

What you will do:

-Support the flow of client files from the time we welcome them and open their file to the time we complete their work successfully, including retainers, document management, file management, etc.
-Assist other members of the team through document creation, scanning, e-signing, faxing/mailing/couriering, and reporting.
-Support the smooth functioning of a high-performance, growing legal team by coordinating billing and A/R as well as processing payments.
-Aid in scheduling and calendar management with proactive communication for all participants.
-Make our clients feel comfortable by communicating clearly and efficiently during calls, payment processing, and regular follow-ups.

What you will bring:

-Post-secondary education in a related discipline from a college or university is preferred but additional relevant experience will be accepted instead of formal education.
-Minimum of 2 years’ experience working in a professional fast-paced client service environment where collaboration with all levels of the organization is part of daily life.
-Keen attention to detail, professional judgment, tact, diplomacy, and confidentiality.
-Ability to thrive in environments where organization, prioritization, and diligence are necessary.
-Proficiency with MS Office 365 (Outlook and Word) is required. Experience with additional MS Office 365 Products (Excel, PPT, Visio), Adobe, and Clio legal technology is an asset.
-As a problem solver and self-starter, you can anticipate the team’s needs and assist proactively.
-Experience building trusted relationships based on empathy, respect, kindness, and professionalism. Ability to communicate effectively in a wide range of circumstances, always with a client service-oriented approach.

We will support you to do what you do best every day by offering you:

-Competitive total rewards package, including salary and incentive program
-RRSP matching
-Robust benefits plan (health, dental, life, dependent life, AD&D, STD, LTD, etc.)
-Generous paid time off package (vacation, personal, sick, firm holidays, etc.)
-$500 wellness allowance
-Complimentary on-site gym
-Free, plentiful parking
-Dress for your day, including casual
-Growth-focused coaching, mentoring, feedback, and growth plan reviews
-Learning and professional development opportunities
-Work-life integration (professional flexibility, working remotely opportunities, EFAP, etc.)
-Firm-sponsored social events, teambuilding events, lunch and learns, etc.

If you are ready to Be True to yourself while creating great relationships, great conversations, and great futures, we welcome your application to be part of something more. Join our diverse team that delivers high service and performance through deep connection, empathy, and creativity. Now, for the future.

Application Information:

Are you ready to live your values and ambitions as part of the most engaged team in NS? Apply for this opportunity by sharing your cover letter and resume.

 Designated for Equity-Deserving Groups – salary range $52K-$57K:

We are actively seeking to add team members from communities with lived experiences of underrepresentation. We respect and value everyone for their unique perspective and the difference that they bring as we create a culture of trust and belonging. If you identify as Black, Indigenous, a Person of Colour, 2SLGBTQIA+, Disabled/Person with a Disability, or another equity-deserving group, we strongly encourage you to apply, even if you wonder whether you fully meet the qualifications in the posting. If accommodation at any stage of the application process would assist you, please connect with our People & Culture team at [email protected] and we are happy to help.  

Link to Job Posting: https://bakertillyns.bamboohr.com/careers/45?source=aWQ9MjM%3D

Job Deadline/Expiry Date: 04/15/2024