Administrative Support Assistant – Patterson Law, Downtown Halifax

We are seeking an energetic, bright, and adaptable individual to join our team! If you are looking to start your career in legal administration and are keen to learn and grow your knowledge, you may the right person to fill our ADMINISTRATIVE SUPPORT ASSISTANT role. This position is ideal for a recent graduate of a Paralegal diploma program.

The Administrative Support Assistant provides administrative and legal support to the Halifax Estate Planning team. This will include a variety of tasks such as copying, scanning, binding, filing, document and report preparation, etc. This position will also provide reception coverage as needed, including daily lunch breaks and when the reception is away from the office. From time-to-time, the Administrative Support Assistant may complete overflow work for other departments as well. In time, with training, we expect this position will grow and take on higher level wills & estates work.

Location: Downtown Halifax Office – 1801 Hollis Street

Work Schedule: Standard work hours are 34.5 per week. Some flexibility and occasional overtime may be required.

KEY AREAS OF RESPONSIBILITY
· Accurate and timely preparation of reports, documentation, and correspondence as assigned
· Assisting with coverage when other Estate Planning staff are absent from the office
· Photocopying/collating/binding
· Scanning and filing
· Coordinating deliveries and pick-ups
· Assisting with periodic clean up and organization of storage areas
· Providing relief coverage for Reception – breaks, vacation coverage
· Completion of other administrative tasks and projects as assigned

QUALIFICATIONS
· Successful completion of a paralegal or legal administration diploma is preferred, but transferable skills gained through other training/experience will be considered
· Prior experience in a similar professional work environment would be considered an asset
· Keen interest to learn and develop new skills
· Excellent proofreading, spelling, and grammar skills
· Strong keyboarding skills and an affinity to learn new technology
· Energetic, flexible, and willing to pitch in wherever necessary
· Organized, highly detail-oriented, and able to effectively prioritize
· Accurately follows instructions and asks questions to clarify requirements to ensure work is done properly
· Thrives on change and is able to effectively shift priorities with short or no notice
· Strong written and verbal communication skills

The new Administrative Support Assistant is needed as soon as possible. If you are interested in this dynamic role and meet the requirements of this position, please apply with resume and cover letter to careers@pattersonlaw.ca.

ABOUT US
Patterson Law is an established Nova Scotia law firm with offices in Truro, New Glasgow, Halifax, Bridgewater, and Pictou and with clients whose interests range from global to purely local. Our more than 150 lawyers and staff are dedicated to meeting our clients’ diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated, and motivated staff.

We are pleased to offer our staff a competitive salary, group insurance coverage, and pension plan membership after a year.

Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.

Link to Job Posting:

Job Deadline/Expiry Date: 05/10/2024