Receptionist/Accounting Assistant

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A newly formed Law Firm is looking for a client service oriented individual to join our team as Receptionist/Accounting Assistant. The successful candidate will have a warm, friendly phone manner and a willingness to deliver excellent customer service to both internal and external clients. Experience in accounting and your technical savvy round out your profile. Hours are Monday to Friday, 8:30 a.m. to 5:00 p.m., however due to the nature of this role flexibility may be required.

JOB DUTIES

Reception:

  • First point of contact with clients and visitors.
  • Provide switchboard services by routing telephone inquiries and providing Firm information accordingly.
  • Send and receive courier deliveries.
  • Maintain a tidy reception area.
  • Route inbound faxes via desk top program.
  • Maintain bookings for client rooms and other Firm resources.
  • Maintaining attendance reports.
  • Order and maintain office supplies.
  • Assist client service teams as required.

Accounting:

  • Time entry.
  • Client invoicing.
  • Processing client receipts and banking.
  • Coding, posting and arrangement payment for accounts payables.
  • Processing expense reports.
  • Reconciling Corporate Visa(s).
  • Assisting with special projects and performing related administrative, clerical and other duties as assigned.

QUALIFICATIONS 

  • Post-secondary education, preferably in Office Administration.
  • Minimum of 2 years of experience preferably in a professional services environment.
  • Proficient in Microsoft Office.
  • Experience with computerized accounting software, including A/R.
  • Superior interpersonal skills including excellent verbal communication and telephone manner are required.
  • Ability to maintain a positive attitude and the desire to provide outstanding customer service even when faced with challenging situations. 
  • Ability to proactively identify challenges and recommend appropriate solutions.
  • A strong and collaborative team player who takes initiative and shares knowledge.

Please send your cover letter and resume to: Debbie.tibbo@barteauxdurnford.com

Expiry Date: 
Wednesday, March 11, 2015